基于Web的高校会议管理系统外文翻译资料

Web-based Conference Management System for Higher Learning Institutions

Kamsiah Ahmad, Aimi Amirah Abdullah and Akram M. Zeki

Kulliyyah of Information and Communication Technology

International Islamic University Malaysia

kamsiah.aba@gmail.com, aimi_amirah07@yahoo.com and akramzeki@iium.edu.my

Abstract：This study is about Conference Management Online System which provides an easier way of managing events when conducting a conference. The system will be specifically built for the convenience of Event Manager in managing online submission of papers and procedures with relation to the Event Manager himself, Reviewers and Authors. Besides that, this system is being proposed due to the lack of Conference Management Online System built especially for a university. This study would not only focus on the development process of the Conference Management Online System but it would also summarizes current system which are in use, design analysis of the new system which will include the flowchart of the systems and requirements needed in order to develop the system.

Key words：Online System, Event Management System, Online conference, E-Education

1. Introduction

Online management system is very important nowadays in education [1], recently many systems have been designed in this field to help the users to communicate online [2] [3] [4].

The Conference Management Online System is the system that will be used by Event Manager in order to manage conference papers that were submitted by the authors, examples of these systems are shown in [5], [6]. In this study, the implementation of system features would provide an efficient submission of conference papers that will be arranged systematically which will be easier for users to understand.

The main objective of this system is to give IIUM a specific platform for them to organize their own conference with their own system. It would assist the Event Manager in organizing the conference papers that are submitted by the authors which would be reviewed in a professional, efficient and systematic way. This system would also alert authors about new information of upcoming conference that will be held and it would provide brief information about the event. In addition, the authors of each paper would be encouraged to participate in conferences as this would give an opportunity to knowledgeable authors to share their conference papers.

2. IMPORTANCE OF THE SYSTEM

This system would be developed for IIUM, as this would allow them to be able to handle conferences better and effectively without difficulties pertaining to the organization of the conferences. The importance of the system can be summarized as follows:

bull; Event Manager can easily update some notice about the conference papers that are submitted by authors.

bull; Event Manager will handle the system effectively and efficiently. Therefore, it would allow the Event Manager to alert people about the upcoming conference information.

bull; Easy for Event Manager to distribute the tasks assignment to the examiners or reviewers based on their preferences and specializations.

bull; This system would allow examiners or reviewers to easily evaluate conference papers that were submitted online by the authors.

bull; Clear, easy to use registration and paper submission system for the authors of conference paper to submit their papers.

bull; The authors also would be given access to update, maintain their contact details and edit their submitted conference papers online.

bull; Authors would be notified about the status of the their papers based on the notifications or alerts from the event manager.

3. LITERATURE REVIEW

This chapter would be reviewing few existing conference management online systems that were used by other organizations and it would be compared with the new system. This would allow the organization (IIUM) to know what they lack in their current business management and try to find ways to improve their management system for better performance as well as to follow the evolution and growth of technology that can change from time to time.

EXISTING SYSTEMS

i) EasyChair Conference System

EasyChair is a free conference management system that is flexible, easy to use, and has many features to make it suitable for various conference models. The first version of EasyChair was implemented in 2002 and it was used by 12 conferences in 2002-2004 and by 66 conferences in 2005. Besides that, it is currently the most commonly used for conference management system. This conference management system aims at helping conference organizers at all stages and facilitates the creation of conference as well as the workshop proceedings .

ii) OpenConf Conference 2012

OpenConf Conference 2012 is an abstract and peer-review management system that facilitates the submission and review processes for conferences and workshops. This system was developed using PHP language together with MySQL database and available for installation on the client server.

This management system is available in two editions which is Community and Professional. For the Community edition, it provides a peer-review system that is suitable for many organizations and it is free but with limitation support they offer. On the other hand, Professional edition includes all the Community edition, technical support, additional features and available with multiple deployment options .

iii) iChair

iChair is a powerful submission/review server software which is designed to help the program chair or event manager of a conference with the submission and collection of articles, assignment of articles to reviewers, review collection of submitted articles, discussions among reviewers, and mailing to authors and reviewers.

This online management system was developed with a view t

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基于Web的高校会议管理系统

Kamsiah Ahmad, Aimi Amirah Abdullah and Akram M. Zeki

Kulliyyah of Information and Communication Technology

International Islamic University Malaysia

kamsiah.aba@gmail.com, aimi_amirah07@yahoo.com and akramzeki@iium.edu.my

摘要：本研究是关于会议管理在线系统，它提供了一种在召开会议时更容易管理事件的方法。 该系统将专门用于会议管理者与会议主席进行会议的管理，审稿人审稿，作者进行相关的论文和程序的在线提交。由于缺乏专门为大学建立的会议管理在线系统，所以提出了该系统。本研究不仅将重点关注会议管理在线系统的开发过程，还将总结当前正在使用的系统，新系统的设计分析，其中将包括系统的流程图和开发该系统所需的要求。

关键词：在线系统，会议管理系统，在线会议，电子教育

1、系统介绍

随着在线管理系统在当今教育中越来越重要，最近该领域内出现了很多相关的在线系统以帮助用户在线交流。

在线系统是事件管理者将用于管理作者提交的会议论文的系统，在这项研究中，系统功能的实施将提供有效的会议论文提交，这些会议论文将系统地安排，以便用户更容易理解。

该系统的主要目标是为IIUM提供一个特定的平台，让他们用自己的系统组织自己的会议。它提供了一种在召开会议时更容易管理事件的方法，将专门用于会议管理者与会议主席进行会议的管理，审稿人审稿，作者进行相关的论文和程序的在线提交。。它将协助活动经理组织作者提交的会议论文，这些会议论文将以专业，有效和系统的方式进行审查。该系统还会提醒作者有关即将举行的会议的新信息，并提供有关该活动的简要信息。此外，系统还会鼓励每篇论文的作者参加会议，因为这将使知识渊博的作者有机会分享他们的会议论文。

2、系统的重要性

该系统为IIUM开发，因为这使他们能够更好，更有效地处理会议，而不会出现与会议组织有关的困难。 该系统的重要性可归纳如下：

bull;活动管理者可以轻松更新有关作者提交的会议论文的一些通知。

bull;Event Manager将有效且高效地处理系统。因此，它将允许事件管理器提醒人们即将发布的会议信息。

bull;活动管理员可以轻松地根据他们的偏好和专业分配将任务分配给审查员或审阅者。

bull;该系统允许审查员或审阅者轻松评估作者在线提交的会议论文。

bull;清晰，易于使用的注册和论文提交系统，供会议论文的作者提交论文。

bull;作者还可以在线访问更新，维护联系人详细信息和编辑提交的会议论文。

bull;根据事件管理者的通知或警报，将向作者通知其论文的状态。

三、文献综述

本章将回顾一些其他组织使用的现有会议管理在线系统，并将其与新系统进行比较。这将使组织（IIUM）能够了解他们当前业务管理中缺乏的内容，并试图找到改进其管理系统以获得更好性能的方法，跟踪可能不时变化发展的技术。

现有系统：

i）EasyChair会议系统

EasyChair是一个免费的会议管理系统，灵活，易于使用，并具有许多功能，使其适用于各种会议模型。 EasyChair的第一个版本于2002年实施，在2002-2004年的12个会议和2005年的66个会议被使用。此外，它是目前最常用的会议管理系统。该会议管理系统旨在帮助各个阶段的会议组织者，并促进会议的和研讨会的创建。

ii）2012年OpenConf会议

2012年OpenConf会议是一个抽象的同行评审管理系统，有助于会议和研讨会的提交和审查过程。该系统是使用PHP语言和MySQL数据库开发的，可以在客户端服务器上安装。

该管理系统有两个版本，即社区和专业版。对于社区版，它提供了适用于许多组织的同行评审系统，它是免费的，但它们提供的支持被限制；另一方面，专业版包括所有社区版，技术支持，附加功能以及多种部署选项。

iii）iChair

iChair是一款功能强大的提交/审核服务器软件，旨在帮助会议的主持人或活动管理人员提交和收集文章，向审阅者分配文章，审核提交文章的集合，审阅者之间的讨论以及邮寄到作者和评论家。

开发此在线管理系统的目的是尽可能简化安装。它是在PHP5中开发的，旨在在Apache Web服务器上运行。因为这样可以在Linux机器上轻松安装，任何人都可以在大约一两个小时内完成安装（即使只有基本的服务器管理知识）。甚至可以在基于Windows的服务器上运行它（但这从未经过测试）。

表1将新的在线会议管理系统与现有的会议管理系统进行了比较。 新系统将具有一些功能，例如在线注册过程，由会议委员会指定的审阅者提交和审查论文。 此外，还将提供作者提交的在线论文评估，即将举行的会议的警报和可以轻松更新的活动管理，以及有关作者提交的会议论文的通知，并将任务根据他们的偏好和专业分配给审查员或评论者。

表1：新旧系统对比

3、系统设计

在本研究中，开发人员将在开发过程中使用PADIM（规划，分析，设计，实施和维护）方法，如图1所示。

图1：系统开发方法

在规划阶段，开发人员建立了高水平的预期研究，以便他们可以看到整个提交的系统。除此之外，开发人员必须能够确定该开发系统的目标，以确保开发系统顺利进行并遵循流程的顺序。因此，这个目标也可以帮助开发人员在给定的时间内完成系统。

在分析阶段，开发人员将通过系统过程进行分析，以确保系统没有错误并纠正将影响其有效性的缺陷。在设计阶段，开发人员将进行开发此系统的代码生成。在实施阶段，开发人员将进行单元测试和模块测试。以测量系统的质量和性能。最后，在维护阶段，如果发现系统有任何故障，开发人员将进行一些维护。瀑布模型（系统开发生命周期）已被本研究使用。

图2显示了数据流程图，以及作为不同角色的不同参与者如何通过网站进行相关操作。 从登录页面开始，标识了参与者（包括作者，会议主席，参考人）的权限，并且将其引导到自己的角色对应的页面。 除此之外，该数据流图还显示了系统活动与特定参与者之间的交互。

图2：数据流程图

而网站的界面设计包括主页，论文提交页面，论文征集页面，注册/登录页面，会议日程页面，重要日期页面和联系我们页面。注册和登录页面将在网站中发挥重要作用，因为它将引导用户访问网站的主要功能。因此，根据不同类型的权限，演员将被引导到不同的页面。

4、系统局限性

系统开发需要更多的理解约束系统的一些问题，但因为没有可用的会议事件管理器来测试系统，使得开发者很难真正了解系统的所有弱点。并且，因为IIUM中现有系统的信息敏感性，开发者难以获得所有信息。

5、改进方向

会议管理在线系统需要不断的改进以使系统对用户更加友好。这一点很重要，因为它会影响系统某些部分的有效性，例如会议管理在线系统没有功能的编辑功能。 添加编辑功能将给用户更加友好的感觉，因为这将允许用户能够编辑关于他和会议的任何信息。其他需要注意的领域是：

bull; 个人资料页面（作者，审稿人，活动经理）

bull; 征集论文功能

bull; 重要日期设置

6、总结

总之，该会议管理在线系统提供了很多好处，因为它允许事件管理者组织提交作者提交的会议论文。该系统有望为事件管理器提供必要的功能，以便有效，高效地管理事件，从而了解系统将顺利运行。除此之外，如果用户发现在线会议论文提交和审查中使用的程序是用户友好和灵活的，那将是一件好事。该系统还将帮助会议的活动管理者发布重要日期，并提醒作者提交截止日期，这将有助于作者和活动管理者更好地理解会议。预计会议管理在线系统将在马来西亚境内外使用，因为这不仅将将IIUM，而且还将马来西亚定为技术和教育中心。

参考文献：

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[5] Akram M. Zeki, Iffah Nadhirah binti Rosdi, Azliza binti Aszenan and Aisha Hassan A. Hashim. DEVELOPMENT OF USER FRIENDLY E-LECTURE NOTES. Chapter in the book of Advancement in E-Learning. ISBN: 978-967-418-105-5. IIUM Press, Malaysia

[6] EasyChair Conference System. http://www.easychair.org/ [Accessed on 2011]

[7] OpenConf Conference 2012. http://www.openconf.com/ [Accessed on 211].

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